Canada
United States
Bahamas
Jamaica
Trinidad & Tobago
Antigua & Barbuda
Barbados
Anguilla
Payroll runs cleanly, and HR is no longer a tedious grind. It simplified how we work, letting us focus more on our people. A real shift for our entire team.
Workforce Suite · Time Off
Leave management software where one approval triggers the chain
Employees self-serve time off requests with full visibility into balances and team availability. Approved leave triggers schedule updates, vacancy creation, qualified fill, and payroll, all automatically.
See leave management software in 15 minutes with a working session shaped to your org.
25+
Years in production2
100%
In-house support, never farmed out14
$4
per employee / month / suite3 · CAD in Canada · USD elsewhere
AThe short answer
Workzoom leave management software handles time off requests, accrual, rollover, balances, and approvals. Employees submit requests with visibility into balances and the team calendar, then one approval automatically updates the schedule, creates an open shift, notifies qualified staff, and posts the payroll entry. Accrual and rollover rules are configured per policy and employee class, covering PTO, sick leave, and statutory leave of absence. Because leave management software is built into the HRIS, an approval is not a dead end in a spreadsheet: it moves through scheduling and payroll on its own. Workzoom leave management software fits employers with 50 to 5,000 employees.
Live on Workzoom right now. North America and the Caribbean.
The real problem
03 pain points
Where leave management breaks down today
Leave-balance questions are one of the highest-volume HR inquiries. Every one is a routine answer that takes HR out of real work.
The Workzoom answer
Workzoom Time Off gives employees real-time visibility into their balance and team availability. Silvera for Seniors eliminated their highest category of HR inquiries this way.
Workforce Suite
One approval triggers the whole chain, all the way to payroll.
Every Workzoom suite runs on one employee record, so time off stays current with payroll, HR, workforce, and talent without an export or an integration to maintain.
Benefits
Why Time Off?
No More Leave Balance Questions to HR
When employees can see their real-time balance and submit requests on their own, the volume of routine questions HR handles drops immediately. Silvera for Seniors eliminated their highest category of HR inquiries by moving 400 employees across 36 buildings to self-serve.
Managers Approve With Full Team Visibility
Seeing who else is already off before approving a request prevents the coverage gaps that happen when multiple people on the same team take the same week. Coverage thresholds create a safety net so understaffing cannot happen accidentally.
Approved Leave Reaches Payroll Without Re-Entry
Leave deductions calculate and apply to the next pay run automatically the moment a request is approved. There is no export, no spreadsheet reconciliation, and no separate step between time off and payroll.
How it works
How leave management software runs in production.
01
LEAVE POLICY CONFIGURATION
Define leave rules once and let the system handle everything else
Workzoom lets you configure leave types, accrual rules, carry-over limits, and waiting periods once. From there, accruals calculate automatically, requests route to the right manager, and payroll deductions apply without re-entry.
- Configure unlimited leave types with individual formulas and rules
- Tenure-based accrual rates with automatic tier changes
- Automatic carryover with configurable caps and waiting periods
- Pro-rated balances for mid-year hires calculated automatically
02
EMPLOYEE SELF-SERVICE
Employees submit requests from any device with real-time balances
Workzoom gives employees mobile-friendly access to their current leave balance and a simple submission form from any device. Requests route to their direct manager automatically based on org structure, with no email chains or spreadsheet lookups involved.
- Mobile-friendly submission from any device
- Real-time balance visible before submitting a request
- Auto-routing based on org structure to the correct manager
- Silvera for Seniors: 400 employees across 36 buildings use self-serve
03
MANAGER APPROVAL WITH CONTEXT
Managers see team coverage before approving any request
Workzoom shows managers the team calendar and existing coverage alongside every leave request before they approve. Coverage thresholds prevent understaffing and one-tap approval or decline with a reason replaces the back-and-forth of email-based approvals.
- Team calendar shows who else is already off that week
- Coverage thresholds prevent understaffing on high-demand dates
- One-tap approval or decline with a reason from any device
- No more approving blindly without visibility into team coverage
04
PAYROLL INTEGRATION
Approved leave creates payroll deductions automatically
Workzoom connects approved leave directly to payroll so that sick days, vacation, and personal days all generate the correct deduction codes for the next pay run automatically. There is no export, no import, and no month-end reconciliation between leave and payroll.
- Approved absences create correct deduction codes for the next pay run
- Leave types mapped to payroll categories automatically
- Zero manual re-entry from time-off approval to payroll processing
- Timesheets update automatically when leave is approved
05
SCHEDULING INTEGRATION
Approved leave creates scheduling vacancies automatically
Workzoom connects time off and scheduling in one pipeline so approved leave triggers a vacancy in the schedule that managers can fill from the qualified staff list. Organizations with seasonal staffing swings keep coverage intact when approved leave automatically opens a fillable shift instead of a silent gap.
- Approved time off creates schedule vacancies automatically
- Vacancies surface in the scheduling vacancy fill workflow immediately
- Leave balances visible when managers are building the schedule
- One system for leave, scheduling, and payroll with no manual sync
06Customer stories
Proof, not slideware.
Teams running Workzoom time off on real payroll, real schedules, real headcount. View all case studies
Before Workzoom, we were buried in spreadsheets. Now HR is so much simpler. We spend less time on admin and more time supporting our staff and residents every single day.
What mattered most was choosing a solution built for businesses like ours. Workzoom delivered everything we needed, from payroll to facial recognition clocks, and worked with us every step.
32
case study: hires onboarded in three months, zero paper
We would not be able to hire the way we do with the same resources. It has kept our headcount consistent without growing it, saving us time and money every single cycle.
200+
case study: employees across multiple entities, one record
Workzoom completely transformed our payroll process in just one month. So easy to audit, validate, and make corrections, even at the last minute. The support we received was incredible.
Moving to Workzoom was the right move. It gave our dynamic report and payment structures the flexibility we needed, at the right price.
Switching to Workzoom made managing payroll and timekeeping so much easier. We processed our first payroll faster than we expected and now feel far more confident in everything we do.
07Keep exploring
More from the Workforce Suite.
Pair Time Off with the rest of the Workforce Suite. One employee record, nothing to integrate or maintain.
Scheduling
Shift planning, rotation templates, and open-shift management with ranked qualified fill lists and shift-vacancy offers. Supports multi-location, multi-department, and seasonal workforce scheduling.
Timekeeping
Exception-based time approvals compare actual punches against the approved schedule. Managers only handle discrepancies. Overtime, shift premiums, and meal deductions are calculated automatically.
Time Capture
Mobile app with GPS geo-fencing, kiosk mode, biometric terminals, web clock, supervisor entry, facial recognition, and physical punch clocks. Every punch feeds timekeeping automatically.
Workzoom is $4 USD per suite per employee per month, or $16 all-in for the full platform. No setup fees, no long-term contract. See pricing.
08Frequently asked
What teams ask before turning on Time Off.
Specifics on how Workzoom time off works, what it costs, and how it connects to the rest of the platform.
Workzoom automates the full leave management lifecycle from policy configuration through to payroll deduction. Employees submit requests through self-service, managers approve with team coverage visibility, accruals calculate based on configurable rules, and approved leave creates the correct payroll deductions for the next pay run automatically.
Workzoom gives employees real-time access to their current leave balance through the self-service portal on any device. They see their accurate balance before submitting a request so neither employees nor HR teams need to manually look up accrual information.
Workzoom shows managers the team calendar and who else is already approved for time off before they approve a new request. Coverage thresholds can be configured to prevent approvals that would leave a team understaffed below a defined minimum. This visibility happens within the approval workflow without any separate calendar check.
Workzoom connects approved leave directly to payroll through one shared database. Approved absences create the correct deduction codes for the next pay run automatically with no export, no import, and no month-end reconciliation. Timesheets also update automatically so timekeepers see the absence reason already categorized.
Workzoom supports configurable accrual rules for each leave type including tenure-based rates with automatic tier changes, carryover limits, waiting periods, and pro-rated balances for mid-year hires. Each leave type follows its own formula and the system enforces all rules automatically.
Workzoom connects time off and scheduling in one pipeline so approved leave creates a scheduling vacancy automatically. That vacancy surfaces in the scheduling module where managers see a ranked list of qualified staff who can fill the shift. Leave balances are also visible when managers are building upcoming schedules so conflicts are prevented before requests are even submitted.
Workzoom replaced Silvera for Seniors' paper-based leave process across 400 employees in 36 buildings. Time off was previously the single biggest source of HR inquiries because employees had to call HR to check balances and submit requests by paper form. After switching to Workzoom, employees handle everything through self-service and every approved day flows to payroll automatically.
Workzoom gives Island Luck the coverage visibility needed to manage leave approvals across 60+ gaming locations running 8 payrolls per week. Managers see who is already approved for time off before approving new requests, and coverage thresholds prevent gaps that would affect operations.
Get started
See Time Off in action.
Book a 30-minute walkthrough. No sales pressure, just the live product on your own data.
Live product, configured to your industry and headcount
Straight answers on pricing, timing, and fit
No setup fees, no lock-in, no pressure