Canada
United States
Bahamas
Jamaica
Trinidad & Tobago
Antigua & Barbuda
Barbados
AnguillaEighty terms · Plain English
Every HRIS term, defined in plain English.
Plain-language definitions across HR, payroll, workforce, talent, and Caribbean compliance. Every term is grounded in how Workzoom actually runs in production for 50 to 5,000 employee organizations.
AThe short answer
The Workzoom HR and payroll glossary defines 50+ terms across HRIS, HCM, payroll, workforce management, talent management, and Caribbean compliance. Entries include CPP and EI for Canada, PAYE/NIS/NHT/Education Tax/HEART for Jamaica, NIB for the Bahamas, and HMRC PAYE plus RTI for the United Kingdom. Each definition is 60 to 80 words, written for the buyer, and links to the Workzoom suite that runs the concept in production.
HR
- HRIS A Human Resource Information System (HRIS) is the central database of record for every employee profile, position, compensation, and...
- HCM Human Capital Management (HCM) is the umbrella term for software that runs the full employee lifecycle: hiring, onboarding, payroll,...
- HRIS vs HRMS HRIS (Human Resource Information System) is the database of record for employee data. HRMS (Human Resource Management System) adds workflow...
- Single employee record A single employee record is one row per person across HR, payroll, workforce, and talent modules. It eliminates manual exports, integration...
- Effective dating Effective dating records every change to compensation, position, or employment status with a specific start date. Historical reporting...
- Position control Position control separates the job (position) from the person filling it. A budgeted position can be open, filled, frozen, or split between...
- Self-service Employee self-service lets workers update their own personal information, view pay stubs, request time off, and access company resources...
- Benefits administration Benefits administration manages employee enrollment, eligibility, contributions, and reconciliation for health, dental, life, disability,...
- Open enrollment Open enrollment is the annual window when employees can change benefit elections without a qualifying life event. Most employers run open...
Why teams trust Workzoom
- Since 2000. Workzoom has run Canadian payroll for 25+ years.
- Canadian data residency, AWS Canada (ca-central-1). Canadian customer data stays in Canada.
- SOC 2-aligned controls. Encrypted at rest, role-based access, immutable audit logs.
- County of Renfrew, Silvera for Seniors, Cable Bahamas. 50 to 5,000 employee organizations.
Workforce
- FTE (Full-Time Equivalent) Full-Time Equivalent (FTE) measures workforce size in standard-hour units. One employee working a 40-hour week is 1.0 FTE; two half-time...
- Headcount Headcount is the raw number of employees on payroll, regardless of hours worked. Headcount is a simpler measure than FTE but is misleading...
- Manager self-service Manager self-service gives line managers a dedicated portal to approve timesheets, schedule shifts, run team reports, and request job...
- Time and attendance Time and attendance is the capture and validation of when employees work. It includes clocking, scheduling, breaks, overtime, and approvals....
- Biometric clocking Biometric clocking authenticates employee identity at punch time using fingerprint or facial recognition. It eliminates buddy punching: the...
- Buddy punching Buddy punching is when one employee clocks in or out on behalf of another, falsifying hours worked. It is the single largest source of...
- Scheduling Workforce scheduling is the assignment of employees to specific shifts, locations, and tasks. Modern scheduling tools handle 24/7 rotation,...
- Workforce management Workforce management (WFM) is the practice and software category covering scheduling, time and attendance, labour forecasting, and absence...
Why teams trust Workzoom
- Since 2000. Workzoom has run Canadian payroll for 25+ years.
- Canadian data residency, AWS Canada (ca-central-1). Canadian customer data stays in Canada.
- SOC 2-aligned controls. Encrypted at rest, role-based access, immutable audit logs.
- County of Renfrew, Silvera for Seniors, Cable Bahamas. 50 to 5,000 employee organizations.
Talent
- Onboarding Onboarding is the process of bringing a new hire from offer acceptance to fully productive employee. It includes paperwork (statutory IDs,...
- Offboarding Offboarding is the structured exit of an employee: final pay, ROE/T4 issuance, equipment recovery, access revocation, exit interview, and...
- Performance review A performance review is a structured evaluation of an employee's work over a defined period: annual, semi-annual, or quarterly. Modern...
- Succession planning Succession planning identifies and develops internal candidates to fill key roles when current holders move on. Strong succession plans...
- Talent management Talent management is the integrated practice of recruiting, developing, retaining, and advancing employees. It spans hiring, onboarding,...
- ATS An Applicant Tracking System (ATS) manages the hiring pipeline from job posting through offer acceptance. Modern ATS tools include resume...
- LMS A Learning Management System (LMS) delivers, tracks, and reports on employee training and certification. Compliance industries (healthcare,...
Why teams trust Workzoom
- Since 2000. Workzoom has run Canadian payroll for 25+ years.
- Canadian data residency, AWS Canada (ca-central-1). Canadian customer data stays in Canada.
- SOC 2-aligned controls. Encrypted at rest, role-based access, immutable audit logs.
- County of Renfrew, Silvera for Seniors, Cable Bahamas. 50 to 5,000 employee organizations.
Payroll
- Overtime Overtime is the wage premium owed for hours worked beyond statutory thresholds (typically 40/week in the US, 44/week in Ontario,...
- Direct deposit Direct deposit pays employees by electronic transfer to a bank account. It replaces paper cheques, eliminates lost-cheque reissues, and...
- Pay stub A pay stub is the per-period statement showing gross wages, statutory deductions, employer contributions, and net pay. Most jurisdictions...
- Payroll processing Payroll processing is the full pay-run cycle: validate hours, apply statutory and voluntary deductions, calculate net pay, deposit funds,...
- Statutory deduction A statutory deduction is a mandatory withholding from employee pay required by government: income tax, social-security contributions, and...
- Remittance Payroll remittance is the transfer of withheld statutory deductions from employer to government on a fixed schedule. Most jurisdictions...
- Garnishment A garnishment is a court-ordered deduction from employee wages, used to enforce child support, tax debt, or unpaid judgments. Employers are...
Why teams trust Workzoom
- Since 2000. Workzoom has run Canadian payroll for 25+ years.
- Canadian data residency, AWS Canada (ca-central-1). Canadian customer data stays in Canada.
- SOC 2-aligned controls. Encrypted at rest, role-based access, immutable audit logs.
- County of Renfrew, Silvera for Seniors, Cable Bahamas. 50 to 5,000 employee organizations.
Benefits
Why teams trust Workzoom
- Since 2000. Workzoom has run Canadian payroll for 25+ years.
- Canadian data residency, AWS Canada (ca-central-1). Canadian customer data stays in Canada.
- SOC 2-aligned controls. Encrypted at rest, role-based access, immutable audit logs.
- County of Renfrew, Silvera for Seniors, Cable Bahamas. 50 to 5,000 employee organizations.
Caribbean
- PAYE (Jamaica) Pay-As-You-Earn (PAYE) is Jamaica's statutory income-tax withholding at source. Employers withhold PAYE on every pay run and remit by the...
- NIB (Bahamas) The National Insurance Board (NIB) is the Bahamas social-security authority. Bahamian employers contribute roughly 5.9 percent of insurable...
- NIS (Jamaica) Jamaica's National Insurance Scheme (NIS) is the statutory social-security contribution funding pensions, sickness, maternity, and survivor...
- NHT The National Housing Trust (NHT) is Jamaica's statutory housing contribution. Employer pays 3 percent and employee pays 2 percent of gross...
- Education Tax Jamaica's Education Tax is a statutory payroll levy. Employer pays 3.5 percent and employee pays 2.25 percent on statutory income (gross...
- HEART/NSTA Trust Jamaica's HEART/NSTA Trust is the workforce-development training levy. Employer pays 3 percent of payroll if total monthly payroll exceeds...
- S01 Return The S01 is Jamaica's monthly statutory remittance return, filed with Tax Administration Jamaica (TAJ) by the 14th of the month following the...
- TAJ Tax Administration Jamaica (TAJ) is Jamaica's revenue authority. TAJ receives PAYE, NIS, NHT, Education Tax, and HEART filings monthly (S01)...
- C10 Monthly Remittance The C10 is the Bahamas employer monthly contribution form filed with the National Insurance Board. It lists NIB contributions per employee...
- Insurable earnings Insurable earnings is the wage portion subject to a country's social-security contribution. Each country has its own ceiling: weekly in the...
Why teams trust Workzoom
- Since 2000. Workzoom has run Canadian payroll for 25+ years.
- Canadian data residency, AWS Canada (ca-central-1). Canadian customer data stays in Canada.
- SOC 2-aligned controls. Encrypted at rest, role-based access, immutable audit logs.
- County of Renfrew, Silvera for Seniors, Cable Bahamas. 50 to 5,000 employee organizations.
Canada
- CPP The Canada Pension Plan (CPP) is the federal statutory retirement contribution. Employer and employee each pay an equal share on pensionable...
- EI Employment Insurance (EI) is Canada's statutory unemployment-insurance contribution. Employees pay one rate; employers pay 1.4 times the...
- T4 The T4 is the Canadian annual statement of remuneration paid, issued by the employer to each employee and to CRA by the end of February. It...
- ROE The Record of Employment (ROE) is the Canadian form filed by the employer when an employee experiences an interruption of earnings,...
- CRA The Canada Revenue Agency (CRA) is Canada's federal revenue authority. CRA administers income tax, CPP, EI, and T4 filings. Provincial...
Why teams trust Workzoom
- Since 2000. Workzoom has run Canadian payroll for 25+ years.
- Canadian data residency, AWS Canada (ca-central-1). Canadian customer data stays in Canada.
- SOC 2-aligned controls. Encrypted at rest, role-based access, immutable audit logs.
- County of Renfrew, Silvera for Seniors, Cable Bahamas. 50 to 5,000 employee organizations.
UK
- HMRC PAYE HMRC PAYE is the United Kingdom's Pay-As-You-Earn income-tax withholding system. UK employers report every pay event in real time via Real...
- Auto-enrolment Auto-enrolment is the UK statutory requirement that employers automatically enrol eligible workers in a qualifying workplace pension scheme...
Why teams trust Workzoom
- Since 2000. Workzoom has run Canadian payroll for 25+ years.
- Canadian data residency, AWS Canada (ca-central-1). Canadian customer data stays in Canada.
- SOC 2-aligned controls. Encrypted at rest, role-based access, immutable audit logs.
- County of Renfrew, Silvera for Seniors, Cable Bahamas. 50 to 5,000 employee organizations.
See the platform behind the definitions.
$4 per employee per suite. 1 to 3 month implementation. 50 to 5,000 employees.