01Industries

Nonprofit HR software that leaves room for the mission

Grant-coded time. Funder-ready payroll allocation. Audit-clean reporting. Built for Canadian charities.

Book a Walkthrough View Pricing

Encoded Sector rules

Grant allocation is architectural, not a report
Volunteers and staff share one scheduling view
Multi-location without multi-system overhead

Non-Profits Nonprofit hr software · One employee record

4.5

G2 + Capterra (50 reviews)¹

25+ Years in production²

100% In-house support, never farmed out¹⁴

$4 per employee / month / suite³ · CAD in Canada · USD elsewhere

AThe short answer

Workzoom nonprofit HR software manages payroll allocation by grant fund, funder audit reporting, and multi-location scheduling for Canadian community organizations, social services agencies, and registered charities. The platform allocates each employee's salary to the correct grant code automatically based on approved hours by program, generating United Way, MCCSS, and federal funding reports in-platform. Pricing starts at $4 per employee per month per suite, with a 65-person nonprofit using HR and Payroll paying $520 per month.

Live on Workzoom right now. North America and the Caribbean.

How Workzoom helps

What does nonprofit HR software cover?

Affordability

Enterprise features, non-profit budget.

Full HR, payroll, workforce, and talent management at $4 per employee per month. No setup fees, no contracts. Grant-coded expense allocation included.

$4/employee/month per suite
No setup fees
No multi-year contracts
Grant-coded expense allocation for funder audits

Workzoom compensation and benefits dashboard with multi-pay-code rules

Reporting

Split salaries across grants automatically.

Allocate a single employee's salary across multiple funding sources (e.g., 60% Program A, 25% Program B, 15% Admin). Automatic journal separation per fund with funder audit report generation.

Grant-based salary allocation splits
Automatic journal separation per fund
Funder audit report generation
Grant-funded benefit cost allocation

Workzoom payroll dashboard with multi-class pay run and statutory deductions

Self-Service

Less admin time. More mission time.

Mission-focused staff request leave, view pay stubs, update direct deposit, and acknowledge policy from their phones. Program directors approve in line, not through three forwarded emails. HR reclaims the hours it used to spend chasing paperwork and routes them back to mission delivery.

Time-off requests with manager approval in-app
Self-serve pay stub, T4, and direct deposit
Mobile policy acknowledgement tracking
Volunteer-vs-staff record separation

Workzoom employee self-service dashboard for nonprofit program staff and mission workers

01Modules

The modules that fire most in non-profits.

Pay Processing

Allocates each employee's salary across multiple grant codes per pay period based on approved hours by program, with year-end and mid-year allocation reports formatted for standard funder reporting requirements.

Timekeeping

Tracks time by program and fund so payroll allocation reflects exactly where staff worked each period, eliminating the manual split calculation that causes audit failures.

Scheduling

Manages staff and volunteers in the same scheduling view across multiple locations and programs, tracking volunteer hours separately from payroll without a second system.

HR Administration

Manages employee and volunteer profiles with document e-signature, credential tracking, and digital onboarding workflows for the full-time, part-time, and contract staff typical in nonprofit organizations.

Recruiting

Posts open roles to a careers page and manages applicant tracking for organizations with high intake volume and funding-cycle hiring patterns.

Benefits

Administers benefit eligibility including clergy residence deductions where applicable, with CPP, EI, and income tax processed for all Canadian charitable employment types.

02How it works

How nonprofit HR software runs on one record.

Grant allocation is architectural, not a report

Fund codes and cost centers are configured in Workzoom so payroll allocation calculates from approved time automatically, not from a manual split done after the fact. Funder-ready reports are generated in-platform, not assembled from three separate systems.

Volunteers and staff share one scheduling view

Volunteers are tracked in Workzoom with their own profile type, separate from paid employees, but visible in the same scheduling calendar. Volunteer hours are tracked but excluded from payroll and T4 generation, so program managers see the full picture in one place.

Multi-location without multi-system overhead

Employees scheduled and tracked across multiple locations and programs log time by location, and payroll allocation reflects exactly where they worked each period. A 65-person nonprofit using HR and Payroll suites pays $520 per month with no per-location fees.

$520

per month for a 65-person nonprofit using HR and Payroll suites

4.5

out of 5 across G2 and Capterra from verified HR teams in nonprofits

Live walkthrough

See Workzoom in 30 minutes.

Real product, real questions, no slides. Starts at $4 per employee per month, CAD or USD, with $0 setup fees.

No commitment 30 minutes View Pricing

Book a Walkthrough

03Compare

How Workzoom compares

Side by side with the platforms non-profits teams evaluate most.

Workzoomvs ADP

Custom · quote-based See

Workzoomvs Dayforce

$15+ · per employee / month See

Workzoomvs BambooHR

$13+ · per employee / month See

Workzoomvs Gusto

$6+ · per employee / month + base fee See

See every comparison →

Questions from non-profits teams

How Workzoom handles the specific HR, payroll, and workforce realities of non-profits operations.

How does Workzoom track salary allocation across multiple grants?

Each employee's time can be allocated to one or more grant codes per pay period, and Workzoom calculates the salary split automatically based on approved hours by program. Fund codes and cost centers are configured so allocation flows from approved time, not a manual split done after the fact. Year-end and mid-year allocation reports are generated in-platform and formatted for standard funder reporting. This nonprofit payroll software makes grant allocation architectural. Workzoom serves community organizations of 50 or more employees splitting salaries across funding sources.

Can Workzoom manage volunteers alongside paid staff?

Yes. Volunteers are tracked in Workzoom with their own profile type, separate from paid employees, but visible in the same scheduling calendar as staff. Volunteer hours are tracked but excluded from payroll and T4 generation, so program managers see the full picture in one place. This keeps the workforce view complete without mixing volunteer time into pay runs. This HR software for nonprofits handles paid staff and volunteers on one platform. Workzoom serves charities and community organizations of 50 or more paid employees.

What funder audit reports can Workzoom generate?

Workzoom generates salary allocation summaries by fund and time period, headcount reports by program, and hours-by-cost-center reports. Reports export to PDF and Excel and are formatted to match standard United Way, MCCSS, and federal funding reporting requirements. A date-effective allocation history and time-study trail back every grant charge, so a misallocated federal cost is documented and defensible. This nonprofit payroll software keeps funder audits straightforward. Workzoom serves social services agencies and registered charities of 50 or more employees reporting to multiple funders.

We have staff working across multiple programs and locations. How does Workzoom handle that?

Employees in Workzoom can be scheduled and tracked across multiple locations and programs simultaneously, with time logged by location and program. Payroll allocation reflects exactly where each person worked every period, and a 65-person nonprofit using HR and Payroll suites pays $520 per month with no per-location fees. This removes the multi-system overhead of running separate location records. This charity HR software runs multi-program staff on one platform. Workzoom serves community organizations of 50 or more employees working across programs and sites.

Is Workzoom affordable for a small nonprofit with 20 employees?

Yes. At $4 per employee per month per suite, a 20-person organization using two suites pays $160 per month total, with no setup fees and no minimum contract. You can start with one suite and add others as needs grow, and the feature set matches the for-profit edition. A nonprofit discount applies on top of standard pricing. This HR software for nonprofits delivers mid-market features on a mission-friendly budget. Workzoom serves community organizations of 50 or more employees, scaling from small teams upward.

Does Workzoom handle CRA compliance for nonprofits and registered charities?

Yes. Workzoom processes CPP, EI, and income tax for all Canadian employment types, and T4s and ROEs are generated in-platform with no separate filing tool. Charitable payroll rules, including clergy residence deductions, are supported where applicable. The platform keeps a date-effective record on every change, so payroll, scheduling, and HR all point to the same authoritative history for auditors. This nonprofit workforce management software keeps registered charities fully CRA-compliant. Workzoom serves community organizations and registered charities of 50 or more employees across Canada.

10Events · Non-Profits

Playbooks from non-profits.

SHRM panels, customer roundtables, and Caribbean HR sessions. Watch a past recording or register for what's next.

All events

Simplifying HR and Payroll for Healthcare and Community Services, Workzoom webinar August 2025

August 28, 2025

Simplifying HR & Payroll for Healthcare and Community Services

Crystal Murray Silvera for Seniors
Steven Kuhn Workzoom

Watch Recording

From the blog

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Compliance guides, workforce insights, and practical advice for non-profits employers.

Best HR Software for Canadian Nonprofits (2026 Guide)

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05Pricing

One price, every industry.

$4 per suite $16 all four, USD per employee / month

Annual saves 5%. Non-profit saves 5%. No setup fees, no per-module add-ons, no surprise invoices at renewal.

View pricing Book a walkthrough

See nonprofit HR software on your own data.

A 15 to 60 minute working session, not a slide deck. We look at your non-profits org structure, identify which suites fit, and walk through how Workzoom solves the specific problems you came here to read about. You leave knowing which modules fit and what to expect on pricing.

Workzoom works with organizations of 50 or more employees. See our minimums.

Last updatedApr 9, 2026

Definitions

Workzoom: An all-in-one HRIS, payroll, workforce, and talent platform serving non-profits organizations with 50 to 5,000 employees, founded in 2000 and headquartered in Toronto, Ontario.

HRIS (Human Resource Information System): Stores every employee profile, position, and history on one database. Workzoom uses it as the foundation for payroll, scheduling, and talent.

Workforce management: Scheduling, time capture, attendance, and leave. Workzoom includes a full workforce suite for non-profits employers without separate add-ons.

Single employee record: HR, payroll, scheduling, and talent share one source of truth, eliminating CSV exports between modules.

Per-employee pricing: The published rate multiplied by active headcount. Workzoom is $4 per employee per month per suite, with no setup fees and no long-term contract.