Canada
United States
Bahamas
Jamaica
Trinidad & Tobago
Antigua & Barbuda
Barbados
Anguilla
Payroll runs cleanly, and HR is no longer a tedious grind. It simplified how we work, letting us focus more on our people. A real shift for our entire team.
Workforce Suite · Scheduling
Employee scheduling software that fills vacancies in minutes
Shift planning, rotation templates, and open-shift management with ranked qualified fill lists and shift-vacancy offers. Supports multi-location, multi-department, and seasonal workforce scheduling.
See employee scheduling software in 15 minutes with a working session shaped to your org.
25+
Years in production2
100%
In-house support, never farmed out14
$4
per employee / month / suite3 · CAD in Canada · USD elsewhere
AThe short answer
Workzoom employee scheduling software builds shift schedules, manages open shifts, and fills vacancies from a ranked list of qualified staff. It covers rotation templates, multi-location and multi-department shift coverage, shift bidding, and shift-vacancy offers to qualified staff, and it enforces overtime, fatigue limits, and break compliance before a shift is assigned rather than after payroll. Because employee scheduling software is built into the HRIS, the schedule reads real qualifications, pay rules, and union agreements, then feeds timekeeping and payroll with labor cost visibility and no exports. Workzoom employee scheduling software fits shift-based employers with 50 to 5,000 employees.
Live on Workzoom right now. North America and the Caribbean.
The real problem
03 pain points
Where scheduling breaks down today
Filling an open shift means phone calls and guesswork about who is qualified and available. The work is slow, manual, and never finished.
The Workzoom answer
Workzoom Scheduling shows a ranked list of qualified, available, compliant staff the moment a shift opens. Managers assign directly or post for bids with no phone calls.
Workforce Suite
Open shifts are filled in minutes, not phone calls.
Every Workzoom suite runs on one employee record, so scheduling stays current with payroll, HR, workforce, and talent without an export or an integration to maintain.
Benefits
Why Scheduling?
Fill Vacancies in Seconds, Not Phone Calls
A ranked list of qualified, available, compliant staff appears the moment a shift opens. Managers assign directly or post for bids without making calls or checking spreadsheets to figure out who is eligible and available.
Compliance Before the Shift, Not After Payroll
Overtime and break rule violations are caught at the scheduling stage before they are worked and become costs. The schedule enforces the rules so payroll processes clean data with no surprises.
One Pipeline from Schedule to Pay Run
Scheduled shifts flow into timekeeping for actual-versus-planned comparison, and approved hours feed payroll with premiums pre-calculated. There are no exports, no middleware, and no two systems to reconcile after every pay period.
How it works
How employee scheduling software runs in production.
01
VACANCY MANAGEMENT
Fill every open shift from a ranked list of qualified staff
Workzoom surfaces vacancies automatically from approved leaves, shift drops, and terminations, then shows managers a ranked list of who can fill each shift based on skills, availability, hours worked, and compliance limits. Island Luck fills vacancies across 60+ locations using this system.
- Real-time vacancy detection across all schedule sources
- Ranked fill lists based on skills, availability, and compliance limits
- Managers assign directly or offer shifts to multiple employees at once
- Filled vacancies visually marked so substitutions are easy to identify
02
COMPLIANCE ENFORCEMENT
Enforce overtime and break rules before shifts are assigned
Workzoom checks overtime, break requirements, and maximum hour limits at the scheduling stage before a shift is assigned, not after payroll discovers the violation. Repeating schedule templates generate automatically on a set frequency aligned to your pay periods.
- Overtime, break, and max-hour rules enforced in the schedule, not payroll
- Repeating patterns with automatic batch generation on a set frequency
- Crossover shift handling based on company day-boundary policies
- No compliance violations discovered after the pay run has already closed
03
EMPLOYEE SCHEDULE ACCESS
Schedules sync to Google, Outlook, and Apple Calendar in real time
Workzoom pushes schedules to employees through self-service with direct calendar sync to Google Calendar, Outlook, or Apple Calendar. Managers post open shifts for qualified staff to bid on, and printable extracts are available for workplaces that need physical copies.
- Calendar sync to Google, Outlook, and Apple with real-time updates
- Shift bidding through self-service with manager review and approval
- Auto-generated call-out lists and printable schedule extracts
- Schedule changes reflect immediately across all channels
04
SCHEDULING AND PAYROLL CONNECTION
Schedules feed timekeeping and payroll with no exports
Workzoom connects scheduling, timekeeping, and payroll through one pipeline so scheduled shifts flow into timekeeping for actual-versus-planned comparison, and approved hours feed payroll with overtime and premiums already calculated. No CSV exports and no manual reconciliation.
- Scheduled shifts flow directly into timekeeping for variance detection
- Approved time feeds payroll with overtime and premiums pre-calculated
- Leave balances visible when building the schedule to prevent conflicts
- No middleware, no sync errors, and no two systems to maintain
05
IMPLEMENTATION AND SETUP
Implementation coach guides your schedule setup around your operation
Workzoom's implementation coach helps you organize your work areas, teams, and supervisors, set up repeating and default schedules, define vacancy fill rules, and connect everything to timekeeping and payroll so approved time off turns into open shifts managers can fill immediately.
- Work areas and teams organized to mirror how your operation actually runs
- Repeating and default schedule types configured for your shift patterns
- Vacancy fill rules set by certification, seniority, and hours limits
- Calendar sync and payroll connection active at go-live
06Customer stories
Proof, not slideware.
Teams running Workzoom scheduling on real payroll, real schedules, real headcount. View all case studies
Before Workzoom, we were buried in spreadsheets. Now HR is so much simpler. We spend less time on admin and more time supporting our staff and residents every single day.
What mattered most was choosing a solution built for businesses like ours. Workzoom delivered everything we needed, from payroll to facial recognition clocks, and worked with us every step.
32
case study: hires onboarded in three months, zero paper
We would not be able to hire the way we do with the same resources. It has kept our headcount consistent without growing it, saving us time and money every single cycle.
200+
case study: employees across multiple entities, one record
Workzoom completely transformed our payroll process in just one month. So easy to audit, validate, and make corrections, even at the last minute. The support we received was incredible.
Moving to Workzoom was the right move. It gave our dynamic report and payment structures the flexibility we needed, at the right price.
Switching to Workzoom made managing payroll and timekeeping so much easier. We processed our first payroll faster than we expected and now feel far more confident in everything we do.
07Keep exploring
More from the Workforce Suite.
Pair Scheduling with the rest of the Workforce Suite. One employee record, nothing to integrate or maintain.
Timekeeping
Exception-based time approvals compare actual punches against the approved schedule. Managers only handle discrepancies. Overtime, shift premiums, and meal deductions are calculated automatically.
Time Capture
Mobile app with GPS geo-fencing, kiosk mode, biometric terminals, web clock, supervisor entry, facial recognition, and physical punch clocks. Every punch feeds timekeeping automatically.
Time Off
Employees self-serve time off requests with full visibility into balances and team availability. Approved leave triggers schedule updates, vacancy creation, qualified fill, and payroll, all automatically.
Workzoom is $4 USD per suite per employee per month, or $16 all-in for the full platform. No setup fees, no long-term contract. See pricing.
08Frequently asked
What teams ask before turning on Scheduling.
Specifics on how Workzoom scheduling works, what it costs, and how it connects to the rest of the platform.
Workzoom's employee scheduling software automates the creation, management, and communication of work schedules, handling shift assignments, tracking employee availability and qualifications, managing changes in real time, and giving employees visibility into upcoming shifts. Because scheduling is built directly into the HRIS, decisions are informed by employee skills, time-off balances, and compliance rules without a separate tool.
Workzoom automatically identifies vacancies created by approved leaves, shift drops, terminations, and changes to work requirements. When a vacancy appears, managers see a ranked list of qualified staff who can fill the shift based on skills, availability, hours worked, and compliance rules. Managers can assign directly or offer the shift to multiple employees at once.
Workzoom supports shift bidding through the self-service portal. When turned on, available shifts are visible to qualified employees who can submit bids, and managers review and approve bids to fill open slots. The vacancy policy controls whether shift bidding is enabled and what qualifications employees need to bid.
Workzoom handles basic, rotating, and crossover shift schedules. Repeating schedules use a chain setting to control whether changes to one shift carry forward to all future occurrences. Default schedules define fixed hours like 9 to 5, Monday to Friday. For crossover shifts that span midnight, Workzoom accounts for the work on the correct day based on your company policies.
Workzoom employees access their schedules through the self-service portal. They subscribe their schedule to Google Calendar, Outlook, or Apple Calendar using a calendar link so upcoming shifts appear on their personal devices. Printable schedule extracts are available for workplaces that need physical copies. Any schedule changes reflect immediately across all channels.
Workzoom scheduling is built into the HRIS so managers see real-time time-off balances, employee qualifications, compliance limits, and payroll implications all in one place. Qualified fill lists draw from real employee records, not a disconnected contact sheet. The schedule feeds directly into timekeeping and payroll with no CSV exports, no manual reconciliation, and no data silos between systems.
Workzoom supports automatic schedule generation through repeating templates set to generate on a regular frequency. Schedules are built in batches aligned to pay periods and distributed to the appropriate supervisors. Both repeating schedules with biweekly or custom patterns and default schedules with fixed daily hours are supported.
Workzoom enforces overtime rules, mandatory break requirements, and maximum working hour limits at the scheduling stage, not after the pay run. The vacancy policy lets you set a maximum number of scheduled hours per week. When filling shifts, the system checks compliance limits before suggesting qualified staff so violations are prevented before they happen.
Get started
See Scheduling in action.
Book a 30-minute walkthrough. No sales pressure, just the live product on your own data.
Live product, configured to your industry and headcount
Straight answers on pricing, timing, and fit
No setup fees, no lock-in, no pressure