01Industries

Education HR software for grids, subs, and credentials

Collective agreements, substitute tracking, pay grids. One platform for K-12, boards, and post-secondary.

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Encoded Sector rules
  • Agreement terms configured once
  • Credentials block scheduling automatically
  • Time flows directly into payroll
Education Education hr software · One employee record
4.5
G2 + Capterra (50 reviews)1
25+ Years in production2
100% In-house support, never farmed out14
$4 per employee / month / suite3 · CAD in Canada · USD elsewhere

AThe short answer

Workzoom education HR software manages collective agreement pay grids, substitute teacher scheduling, and multi-location payroll for school boards and post-secondary institutions across Canada. The platform automates teacher salary grid advancement, tracks credential and certification expiry with 30/60/90-day alerts, and flows approved timesheets directly into payroll without re-entry. Pay grid advancement, CUPE step progression, and credential tracking are native; GL export uses configurable cost-center dimensions and may require custom mapping for specific accounting systems. Workzoom does not currently have a named school board or post-secondary customer in production; the engine has run continuously since 2000 across CUPE-aware payroll, multi-location scheduling, and credential tracking for named Canadian customers in municipal services, healthcare, and child welfare. Pricing starts at $4 per employee per month per suite with no setup fees or contracts.

Live on Workzoom right now. North America and the Caribbean.

How Workzoom helps

What does education HR software cover?

Payroll

Collective agreements without the spreadsheet.

Salary grid advancement, increment steps, and premiums for evenings, weekends, and statutory holidays are configured once and apply automatically to every pay calculation. Agreement changes update system-wide.

  • Salary grid and increment automation
  • Teacher and support staff agreement support
  • Statutory holiday and premium pay automation
  • T4, ROE, and CRA remittance generation
Workzoom payroll processing run with bank transmissions for education teams
Scheduling

Substitute coverage without the phone tree.

Manage permanent, part-time, casual, and substitute staff in one scheduling view. Qualification-blocked assignment ensures substitutes are matched to the right subject and grade level.

  • Substitute pool management
  • Qualification-blocked shift assignment
  • Multi-school scheduling in one view
  • Leave-triggered sub request automation
Workzoom scheduling dashboard with master schedules and shift batches for education teams
Compliance

Every certificate tracked. Every renewal flagged.

Teaching certificates, first aid, and mandatory training expiry dates are tracked per employee. Workzoom sends 30, 60, and 90-day alerts to both employee and manager before expiry.

  • 30/60/90-day credential expiry alerts
  • Mandatory training completion tracking
  • Manager and employee notification
  • Scheduling block on expired credentials
Workzoom certified-employees dashboard with credential tracking for education teams

01Modules

The modules that fire most in education.

Pay Processing
Applies collective agreement salary grids, increment steps, and premiums automatically on every payroll run, generating T4s, ROEs, and direct deposit for multi-school boards.
Scheduling
Manages permanent, part-time, casual, and substitute staff in one scheduling view with qualification-blocked shift assignment.
Personnel
Stores employee profiles with credential sections for teaching certificates, first aid, and mandatory training with automated expiry alerts.
Timekeeping
Captures approved time from mobile clock-in and feeds it directly into payroll with automatic overtime and premium calculation.
Onboarding
Digitizes teacher and support staff onboarding with document collection, policy acknowledgement, and training assignment before the first day.
Learning
Tracks mandatory education requirements and training completions to support credential renewal and collective agreement compliance.

02How it works

How education HR software runs on one record.

01
Agreement terms configured once
Collective agreement salary grids, increment schedules, and premium rates are configured once in Workzoom and apply automatically to every pay calculation. When agreement terms change, a single update propagates system-wide with no manual recalculation.
02
Credentials block scheduling automatically
Teaching certificate expiry in the personnel module automatically prevents that employee from being scheduled past the expiry date. No manual step from HR required.
03
Time flows directly into payroll
Approved timesheets from teachers and support staff calculate collective agreement overtime, stat premiums, and shift differentials without re-entry. Every pay run is clean from the start.
4.5
out of 5 across G2 and Capterra from verified HR teams in education
90 days
typical go-live with parallel payroll run validation
Live walkthrough

See Workzoom in 30 minutes.

Real product, real questions, no slides. Starts at $4 per employee per month, CAD or USD, with $0 setup fees.

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03Compare

How Workzoom compares

Side by side with the platforms education teams evaluate most.

Workzoomvs ADP
Custom · quote-based See
Workzoomvs Dayforce
$15+ · per employee / month See
Workzoomvs BambooHR
$13+ · per employee / month See
Workzoomvs Gusto
$6+ · per employee / month + base fee See
See every comparison →

Questions from education teams

How Workzoom handles the specific HR, payroll, and workforce realities of education operations.

Yes. Salary grid advancement, increment steps, and premiums for evenings, weekends, and statutory holidays are configured once in Workzoom and applied automatically to every pay calculation. When agreement terms change, a single update propagates system-wide with no manual recalculation, removing the overpayments, grievances, and audit failures that come from tracking complex grids by hand. This education payroll software runs both teacher and support staff agreements through one engine. Workzoom serves school boards of 50 or more employees managing collective agreement compensation.
Substitutes are maintained in a separate pool in Workzoom with their qualifications and availability on record. When a permanent teacher is absent, the platform surfaces qualified substitutes for that subject and grade level, replacing paper rosters and morning phone calls. Qualification-blocked assignment matches each substitute to the right subject. Permanent, part-time, casual, and substitute staff all appear in one scheduling view. This school HR software keeps substitute coverage fast and qualification-aware. Workzoom serves school boards of 50 or more employees managing substitute pools across multiple schools.
Yes. Workzoom tracks teaching certificates, first aid, and mandatory training expiry dates per employee, flagging expirations at 30, 60, and 90 days with alerts to both the employee and their manager. Scheduling can be blocked past the expiry date, so a lapsed credential cannot pull a teacher out of the classroom. Credential expiry in the personnel module gates scheduling with no manual HR step. This school board HR software keeps every certificate current. Workzoom serves school boards of 50 or more employees tracking teaching credentials.
No re-entry with Workzoom. Approved timesheets from teachers and support staff flow directly into the payroll run, and collective agreement premiums, statutory holiday pay, and overtime calculate automatically from approved time. Every pay run is clean from the start, removing the reconciliation step that produces errors. This connects scheduling, timekeeping, and payroll on one employee record. This education payroll software eliminates duplicate time entry for school boards. Workzoom serves school boards of 50 or more employees running teacher and support staff payroll.
Yes. Each employment type in Workzoom has its own pay rules, benefit eligibility, and scheduling availability, and all four appear in the same scheduling view. Full-time teachers, part-time staff, casual employees, and substitutes are managed on one platform with the right rules applied automatically. Reports can filter by employment type for school board reviews. This K-12 workforce management software handles every staff classification in one connected system. Workzoom serves school boards of 50 or more employees coordinating mixed teaching and support staff.
Most education clients go live within 90 days on Workzoom, running both systems in parallel for 2 to 4 pay periods before the switch. Implementation migrates employee data, credential records, collective agreement terms, and pay history, and your payroll team validates every parallel run until the numbers match. Staff then receive role-based training. This school board HR software keeps go-live low-risk through parallel validation. Workzoom serves school boards of 50 or more employees, with 90-day implementation typical for education organizations.

04More from Workzoom

Other industries on the same record.

Workzoom for Healthcare Workzoom for Municipalities Workzoom for Long-Term Care Workzoom for Non-Profits Workzoom for Construction Workzoom for Hospitality

05Pricing

One price, every industry.

$4 per suite $16 all four, USD per employee / month

Annual saves 5%. Non-profit saves 5%. No setup fees, no per-module add-ons, no surprise invoices at renewal.

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See education HR software on your own data.

A 15 to 60 minute working session, not a slide deck. We look at your education org structure, identify which suites fit, and walk through how Workzoom solves the specific problems you came here to read about. You leave knowing which modules fit and what to expect on pricing.

Workzoom works with organizations of 50 or more employees. See our minimums.

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