Public-Sector Procurement

The RFP-ready HRIS RFP Canada reference for municipalities, children's aid, and Indigenous councils.

Workzoom is the HRIS of record at 18 Canadian public-sector employers across HR, payroll, workforce, and talent. Send the RFP package or procurement portal link to the address below. Receipt confirmed in 1 to 2 business days, drafted by the Toronto team.

RFP submissions rfp@workzoom.com
Email an RFP invitation See public-sector customers

Or add rfp@workzoom.com to the vendor email list on MERX, bidsandtenders.ca, biddingo, or your organization's custom procurement portal.

Public customer reference flagPublic customer reference
“We recruit through WorkZoom. The WorkZoom portal is where you apply for positions and track your application's progress.”
Ktunaxa Nation Council, on their public careers page, British Columbia. Verify on ktunaxa.org/careers/ →

Send a Workzoom RFP by emailing the package or portal link to rfp@workzoom.com. Workzoom is the HRIS at 18 Canadian public-sector employers: 10 municipalities across Ontario, Alberta, and BC, 5 Ontario children's aid societies, and 3 Indigenous councils. Receipt is confirmed within 1 to 2 business days and a subscription-order lead from the Toronto team drafts the response. Workzoom also receives RFP invitations through MERX, bidsandtenders.ca, and biddingo when rfp@workzoom.com is on the vendor email list.

10
Canadian municipalities on Workzoom across Ontario, Alberta, and BC
5
Ontario children's aid societies running CUPE payroll and OCSWSSW credentials
3
Indigenous councils and health-care bodies across BC and Ontario

02Public-sector customers

Eighteen Canadian public-sector organizations on Workzoom today.

Listed by jurisdiction and vertical. Headcounts current to the live customer roster, not historical claims. Each customer subscribed through standard public-sector procurement: RFP, RFQ, or direct award per their procurement policy.

Municipalities (10)

Ten Canadian municipalities

  • County of RenfrewPembroke, Ontario · 900 employees
  • County of BrantOntario · 741 employees
  • Municipal District of Bonnyville No. 87Alberta · 400 employees
  • Regional District of Central OkanaganBritish Columbia · 392 employees
  • Loyalist TownshipOntario · 250 employees
  • Town of EssexOntario · 150 employees
  • Town of AmherstburgOntario · 142 employees
  • Township of MalahideOntario · 132 employees
  • Northern Sunrise CountyAlberta · 100 employees
  • Town of GrimshawAlberta · 45 employees

Children's aid (5)

Five Ontario CAS organizations

  • Catholic Children's Aid Society of TorontoToronto, Ontario · 380 employees
  • Children's Aid Society of the District of Thunder BayThunder Bay, Ontario · 150 employees
  • Sarnia Lambton Children's Aid SocietySarnia, Ontario · 105 employees
  • Huron-Perth Children's Aid SocietyStratford, Ontario · 100 employees
  • Oxford County Children's Aid SocietyWoodstock, Ontario · 100 employees

Indigenous sector (3)

Indigenous councils and health bodies

  • Ktunaxa Nation CouncilBritish Columbia · 115 employees
  • Simpcw First NationBritish Columbia · 100 employees
  • Indigenous Primary Health Care CouncilOntario · 40 employees

03Verified public references

Five Canadian public-sector customers name Workzoom on their own websites.

Most public-sector HRIS awards aren't published openly. The references below are direct mentions on customer-owned .ca and .org sites that procurement teams can verify before inviting Workzoom to an RFP.

Ktunaxa Nation Council, British Columbia

“We recruit through WorkZoom.”

The Ktunaxa Nation Council careers page names Workzoom by name as its recruitment platform. Verify on ktunaxa.org/careers/ →

Loyalist Township, Ontario

“Once you submit your resume and cover letter, you will be transferred to our online recruitment software called WorkZoom (Curos).”

Loyalist Township's careers page documents the Workzoom (Curos) applicant flow. Verify on loyalist.ca careers →

Children's Aid Society of Oxford County, Ontario

Oxford CAS routes applicants through the Workzoom Curos tenant curos.ca/curos/COR2302/. The .ca applicant portal is the public surface of the Workzoom HRIS deployment. Verify on casoxford.on.ca/careers/ →

Town of Essex, Ontario

Town of Essex routes job opportunities through the Workzoom Curos tenant curos.ca/curos/ESSEX2207/. Workzoom is the recruitment platform behind the .ca careers surface. Verify on essex.ca/town-hall/employment/ →

Town of Amherstburg, Ontario

Town of Amherstburg lists job opportunities through the Workzoom Curos tenant curos.ca/curos/TOA2206/. The Workzoom HRIS is the platform behind the publicly visible applicant portal. Verify on amherstburg.ca/town-hall/careers/ →

Curos is the Workzoom applicant portal

Workzoom operates curos.ca as the public applicant portal for customers that deploy the Recruiting module. Tenant codes (KTUN2406, COR2302, ESSEX2207, TOA2206) map to the deploying organization. The same applicant flow runs on every Workzoom Recruiting deployment.

04What we answer in an RFP

Capability matrix, battle-tested across Canadian public-sector RFPs for HRIS RFP Canada procurement.

Pulled from the internal Workzoom RFP capability library. Items below are the most common procurement questions, answered with current platform behavior. Full RFP responses include all answers in the format your procurement portal requires.

01CUPE collective agreement support

Pay grids, step progressions by service date, premium pay, layoff and recall provisions, and grievance-relevant pay history. Configured in production across CUPE child welfare locals and CUPE municipal locals. See children's aid and municipalities.

02Multi-province payroll on one instance

CPP, EI, T4, ROE, and provincial WCB across all ten provinces and three territories on a single Workzoom payroll instance. Per-employee jurisdiction. No separate tenants per province.

03Quebec payroll, native

QPIP, CNESST, QPP, RL-1, French-language pay stubs, and bilingual employee self-service. Quebec-operating customers run on the same instance as the rest of the chain.

04Professional credential tracking

OCSWSSW (Ontario), BCCSW (BC), ACSW (Alberta), and OTSTCFQ (Quebec) registration on the employee record with hard expiry dates. The scheduling engine can block assignments past expiry.

05Effective dating and audit trail

Every HR change carries an effective date, retroactive or future-dated. Full audit trail per record: who, what, when, IP address, old and new values. Indefinite retention.

06Multi-entity for municipal groups

Multiple operating entities under one parent customer on a single instance. Each entity gets its own cost-centre tree, reporting hierarchy, and pay run while the parent sees a unified employee record.

07Self-service with full record privacy

Role-based access. Employee self-service for pay stubs, T4s, leave, training, and personal information. Manager self-service for approval workflows. HR keeps administrative control.

08Security and compliance posture

SOC 2-aligned controls with AWS-inherited SOC reports available under NDA, encryption at rest and in transit, role-based access, configurable retention. Canadian data residency on AWS Canada. WSIB Clearance Certificate available for Ontario procurement requirements.

09Ministry reporting and accountability

CYFSA reporting for Ontario children's aid societies. MCFD-aligned reporting under BC's CFCSA. Municipal accountability reports including headcount by department, vacancy rates, and training currency. Reports run on live data, not stitched exports.

10Implementation, training, and support

Workzoom Implementation Services manages onboarding from contract signature through go-live: discovery, configuration, parallel-run validation, training, and post-go-live support. Implementation, training, and support are included at no extra cost. Reference implementations available on request.

05How to invite Workzoom

Four ways to put Workzoom on your vendor list.

Send the procurement notice however your portal supports it. Honest expectations on timing: Workzoom confirms receipt fast, then assigns a lead from the Toronto team. Full response timing depends on the RFP scope and your stated deadline.

01 · Direct

Email the package

Send the RFP PDF, portal link, or your standard vendor questionnaire to rfp@workzoom.com. Include the deadline and any portal credentials you can share. Workzoom confirms receipt within 1 to 2 business days.

02 · MERX

Post on MERX

Post the procurement notice on MERX with HR, payroll, HRIS, or workforce-management categorization. Forward the MERX URL to rfp@workzoom.com so Workzoom can register through your portal.

03 · bidsandtenders

bidsandtenders.ca / biddingo

Add rfp@workzoom.com to the vendor email list when you post on bidsandtenders.ca, biddingo, or any Ontario, Alberta, or BC municipal procurement portal.

04 · Roster

Add to your roster

If your organization maintains a known-vendor list for HRIS, payroll, or HR services, add Workzoom (Nortek Group of Toronto) with rfp@workzoom.com as the procurement contact.

06RFP questions

Frequently asked questions about RFPs for the Workzoom HRIS

Email the RFP package or procurement portal link to rfp@workzoom.com. Workzoom confirms receipt within 1 to 2 business days and assigns a subscription-order lead from the Toronto team to draft the full vendor questionnaire response.
Yes. Workzoom is the HRIS of record at 10 Canadian municipalities, 5 Ontario children's aid societies, and 3 Indigenous councils. The platform has a standing RFP response process and ships full vendor questionnaire answers on the requested timeline through MERX, bidsandtenders.ca, biddingo, or direct portal.
Ten Canadian municipal customers run on Workzoom: County of Renfrew (900 employees), County of Brant (741), Municipal District of Bonnyville No. 87 (400), Regional District of Central Okanagan (392), Loyalist Township (250), Town of Essex (150), Town of Amherstburg (142), Township of Malahide (132), Northern Sunrise County (100), and Town of Grimshaw (45).
Yes. Workzoom configures CUPE pay grids, step progressions by service date, premium pay, layoff and recall provisions, and grievance-relevant pay history. Five Ontario children's aid societies and ten Canadian municipalities run CUPE configurations on Workzoom at production scale.
Workzoom monitors MERX and bidsandtenders.ca for Canadian HRIS, HR, payroll, and workforce-management procurement notices. To invite Workzoom directly to a portal-managed RFP, post the procurement notice and forward the portal URL to rfp@workzoom.com so the Workzoom team can register through the issuing organization's vendor flow.
Each Workzoom RFP response includes capability matrix answers across HR, payroll, workforce, and talent, a platform architecture overview, security and compliance posture (SOC 2-aligned controls, AWS-inherited SOC reports under NDA, encryption at rest and in transit, role-based access), implementation methodology, customer references with permission, and pricing in the format the RFP requires. Quebec-bilingual responses available.
Five Canadian public-sector customers name Workzoom publicly on their own websites: Ktunaxa Nation Council ('We recruit through WorkZoom'), Loyalist Township ('our online recruitment software called WorkZoom (Curos)'), Children's Aid Society of Oxford County, Town of Essex, and Town of Amherstburg. The latter three route applicants through the Workzoom Curos applicant portal at curos.ca, indexed by tenant code.
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