Canada
United States
Bahamas
Jamaica
Trinidad & Tobago
Antigua & Barbuda
Barbados
Anguilla
Payroll runs cleanly, and HR is no longer a tedious grind. It simplified how we work, letting us focus more on our people. A real shift for our entire team.
HR Suite · Personnel
Employee records software that keeps every change in history
One employee record that drives HR, payroll, scheduling, and talent. Every change is kept with its real effective date, never overwritten.
See employee records software in 15 minutes with a working session shaped to your org.
25+
Years in production2
100%
In-house support, never farmed out14
$4
per employee / month / suite3 · CAD in Canada · USD elsewhere
AThe short answer
Workzoom employee records software is the HRIS system of record for every person: work history, job profiles, document management, emergency contacts, and custom fields. It preserves every change in date-effective history through effective dating rather than overwriting it, so HR, payroll, and managers read the same single source of truth. Employee records software with a full audit trail keeps a backdated rate change, a promotion, or a department move recorded with its real start date, which keeps historical reporting and the record of employment accurate for employers with 50 to 5,000 employees.
Live on Workzoom right now. North America and the Caribbean.
The real problem
03 pain points
Where employee records break down today
Most systems store only the current state. When an audit or a back-pay question asks what someone earned two years ago, the answer is a guess reconstructed from emails and old spreadsheets.
The Workzoom answer
Workzoom Personnel keeps date-effective history. Every change is preserved with its effective date, so you can look at any point in time and see exactly who worked where and what they were paid.
HR Suite
Every change is kept in history, not overwritten.
Every Workzoom suite runs on one employee record, so personnel stays current with payroll, HR, workforce, and talent without an export or an integration to maintain.
Benefits
Why Personnel?
A Single Source of Truth
One employee record shared across HR, payroll, scheduling, and talent means every module works from the same data. There are no discrepancies between systems because there are no separate systems to fall out of sync.
Full History Without Overwriting
Date-effective records preserve every change made to an employee profile over time instead of overwriting it. You can look at any past point in time and see exactly who worked where, what they were paid, and how the organization was structured.
Self-Service That Reduces HR Overhead
When employees can view pay stubs, update details, and submit requests on their own, HR teams stop fielding dozens of routine questions every day. The time saved compounds across every pay period and every team across the organization.
How it works
How employee records software runs in production.
01
CENTRALIZED EMPLOYEE RECORDS
One record preserves every change with full date history
Workzoom centralizes every employee profile, document, and compensation record in one platform with date-effective history. Instead of overwriting data, the system preserves every change so you can see exactly what your organization looked like at any point in time.
- Date-effective records that preserve every promotion, transfer, and compensation change
- Upload contracts, certifications, tax forms, and any document type to employee profiles
- Track current and historic job titles, departments, and reporting lines
- Multi-entity support for organizations running multiple companies or countries
02
EMPLOYEE SELF-SERVICE
Employees and managers access their own data without HR
Workzoom's self-service portal lets employees view pay stubs, update personal details, and submit requests from their phone. Managers approve changes, delegate responsibilities, and access team data without routing everything through HR.
- Employees access pay stubs, schedules, and documents from any device
- Automate compensation change requests with approval workflows
- Trigger automated workflows for life events like marriage or address changes
- Managers review and approve team requests without involving HR
03
REAL-TIME REPORTING
A built-in report library drawn from one live database
Workzoom's built-in reports draw from the same database that payroll, scheduling, and talent use. Org charts update in real time and demographic, headcount, and movement data are always current without exporting anything.
- Generate real-time and date-effective org charts by department or reporting line
- Analyze employee demographics, tenure distribution, and workforce composition
- Track hiring, promotions, transfers, and separations across modules
- Reports pull live data without needing to export or stitch spreadsheets
04
PLATFORM CONNECTIVITY
Personnel data flows to payroll, scheduling, and talent automatically
Workzoom's Personnel module shares one employee record with every other module. Compensation rates flow to payroll, qualifications feed scheduling, and review data connects to talent without re-entry or CSV exports at any step.
- Salary changes approved today appear in the next pay run automatically
- Department and qualifications data feeds shift scheduling assignments
- Recruiting and onboarding data becomes the permanent employee record
- No CSV exports or middleware between HR, payroll, and talent
05
DATA MIGRATION AND IMPLEMENTATION
Implementation coach migrates existing data with zero gaps
Workzoom includes an implementation coach who imports employee data from your spreadsheets, maps every field, and establishes date-effective records so historical information is preserved from the first pay cycle.
- Import your employee data from spreadsheets
- Set up self-service access, approval chains, and delegation rules
- Configure built-in reports and org chart structures from the start
- No setup fees and no long-term contract required
06
WORKFORCE INSIGHTS
Headcount trends and movement data visible in real time
Workzoom connects personnel data to organization-wide analytics so leadership can see headcount trends, tenure distribution, and workforce composition without running a manual report. Engagement survey results segment automatically using the same records.
- Real-time headcount and movement dashboards across departments
- Engagement results auto-segmented by department and tenure from Personnel data
- Identify workforce composition gaps before they become hiring problems
- Date-effective data supports retroactive reporting and audit compliance
06Customer stories
Proof, not slideware.
Teams running Workzoom personnel on real payroll, real schedules, real headcount. View all case studies
Before Workzoom, we were buried in spreadsheets. Now HR is so much simpler. We spend less time on admin and more time supporting our staff and residents every single day.
What mattered most was choosing a solution built for businesses like ours. Workzoom delivered everything we needed, from payroll to facial recognition clocks, and worked with us every step.
32
case study: hires onboarded in three months, zero paper
We would not be able to hire the way we do with the same resources. It has kept our headcount consistent without growing it, saving us time and money every single cycle.
200+
case study: employees across multiple entities, one record
Workzoom completely transformed our payroll process in just one month. So easy to audit, validate, and make corrections, even at the last minute. The support we received was incredible.
Moving to Workzoom was the right move. It gave our dynamic report and payment structures the flexibility we needed, at the right price.
Switching to Workzoom made managing payroll and timekeeping so much easier. We processed our first payroll faster than we expected and now feel far more confident in everything we do.
07Keep exploring
More from the HR Suite.
Pair Personnel with the rest of the HR Suite. One employee record, nothing to integrate or maintain.
HR Administration
Workzoom HR Administration runs the full employee lifecycle on one date-effective record. Application, offer, onboarding, role changes, leaves, and termination flow through the same system that runs payroll and scheduling. No re-keying between tools, no spreadsheet bridges, no integration middleware to maintain.
Recruiting
A branded careers page captures applications, resume parsing pulls applicant details for recruiter review, knock-out questions screen out ineligible applicants, and accepted offers flow directly into onboarding with zero re-entry.
Onboarding
Workzoom onboarding lets new hires complete paperwork, upload documents, and finish compliance training before their first day. Automated checklists assign tasks to HR, IT, managers, and the new hire with deadlines and reminders.
Workzoom is $4 USD per suite per employee per month, or $16 all-in for the full platform. No setup fees, no long-term contract. See pricing.
08Frequently asked
What teams ask before turning on Personnel.
Specifics on how Workzoom personnel works, what it costs, and how it connects to the rest of the platform.
Workzoom is an HR software platform that centralizes employee data, automates human resources processes, and provides self-service access for employees and managers. In an integrated platform like Workzoom, HR software shares one employee record with payroll, workforce scheduling, and talent management so data flows automatically without re-entry.
Workzoom uses date-effective records to preserve the full history of every change made to an employee profile instead of overwriting previous data. When an employee receives a promotion or transfer, the old data is kept intact up to the change date and the new data applies from that date forward. This is critical for audit compliance, retroactive payroll, and historical reporting.
Workzoom's self-service portal lets employees view pay stubs, update personal details like address and banking information, submit time-off requests, access company documents, and manage emergency contacts. Manager self-service extends this to supervisors who can view team data, approve requests, run reports, and delegate responsibilities during absences.
Workzoom supports multi-entity configurations where organizations operating multiple companies or legal entities manage all of them from a single system. Each entity maintains its own payroll rules, compliance requirements, and reporting structure while sharing a centralized employee database. Workzoom supports entities across Canada, the United States, the Bahamas, Jamaica, Trinidad and Tobago, Antigua and Barbuda, and the United Kingdom.
Workzoom's Personnel and payroll share the same employee record. When HR updates an employee's salary, job title, tax information, or banking details, those changes are immediately available in payroll without manual re-entry. Benefits enrollment deductions appear in payroll automatically, and time-off balances sync for accurate leave accruals.
Workzoom implementations for the core HR module typically take one to three months depending on organizational complexity. Fast-track implementations focusing on employee records can go live in as little as one month. Full platform rollouts are usually phased over six to twelve months, with HR going first as the foundation. Implementation coaching is included at no additional cost.
Workzoom includes a built-in report library across HR, compensation, and workforce that pulls from one shared database in real time. These cover employee demographics, headcount trends, org charts, compensation history, movement data, and more without requiring any export to a separate tool.
Workzoom connects recruiting, onboarding, and personnel so that when a candidate accepts an offer, their information flows from recruiting into onboarding and then into the permanent employee record. Documents, tax forms, banking details, and emergency contacts collected before day one are automatically filed. There is zero re-entry from hire to first payroll.
Get started
See Personnel in action.
Book a 30-minute walkthrough. No sales pressure, just the live product on your own data.
Live product, configured to your industry and headcount
Straight answers on pricing, timing, and fit
No setup fees, no lock-in, no pressure