Canada
Bahamas
Jamaica
Trinidad & Tobago
Antigua & Barbuda
Barbados
AnguillaCentralised employee information, everything in one place.
Verified Capterra reviewer
Office Administrator, Marketing and Advertising
Capterra 5/5
HR & Payroll for United States
One HR platform for US teams in all 50 states
Hire, manage, pay, and grow your people on a single employee record. Full US payroll and 50-state tax compliance, built in.
25+ years in production
Hosted in Canada on AWS
Built for IRS · SSA · DOL
50
states covered by one multi-state payroll tax engine
IRS-compliant payroll
AThe short answer
Workzoom is US HR and payroll software that handles multi-state tax calculation and filing preparation, automated W-2 generation, W-4 management, 1099 and I-9 administration, ACA hour tracking and 1095-C generation, and FLSA overtime compliance across all 50 states. Fry Foods, a family-owned food manufacturer, runs HR, workforce, and payroll on Workzoom. From $4 per employee per month per suite, no setup fees, no contracts.
A family-owned US manufacturer, live on Workzoom
-
Featured customerFry FoodsFamily-owned frozen-food manufacturer, 75+ years in businessRuns HR, Workforce, and Payroll on Workzoom
01The platform
Four suites built for American employers.
Core HR Suite
Every employee record. Every state. One system.
Centralized HR for US employers. Digital employee files, org structure, and compliance documentation for multi-state operations.
- Centralized employee records with document storage
- Organizational charts and reporting hierarchies
- Multi-state compliance tracking
- Complete audit trail for documentation
Multi-state visibility
Head office in one state, operations across the country. See your entire workforce from one dashboard.
Workforce Suite
Schedule, track time, manage leave across every state.
Workforce scheduling and time tracking configured for US overtime rules, FLSA requirements, and state-specific meal and rest break laws.
- FLSA-compliant overtime calculations
- State-specific meal and rest break tracking
- Multi-location schedule templates
- Self-service shift swaps and time-off requests
One clock, every state
Federal and state labor rules run inside the same engine. No separate spreadsheets for California or New York.
Payroll Suite
Federal and state payroll. Automated.
Multi-state payroll processing with federal and state tax calculations handled automatically.
- Federal and state tax calculations
- Multi-state payroll from a single system
- Direct deposit and digital pay stubs
- Year-end W-2 generation and filing
Federal + state, one run
W-4 withholding, state unemployment, multi-state reciprocals, and quarterly 941 returns all generate from the same payroll run.
Talent Suite
Develop the team that develops your company.
Performance reviews, succession planning, and career development built for how US employers coach and grow their people.
- Configurable performance review cycles
- 9-box talent assessment and succession planning
- Goal cascading from company to individual
- Learning paths tied to role requirements
Growth tracked, not guessed
Every review, every goal, every development conversation in one place. Leadership sees the bench, not just the org chart.
What Workzoom customers actually say.
The support team has been phenomenal through the implementation process.
Verified Capterra reviewer
Recruitment & Engagement Manager, Non-Profit
Capterra 5/5
Enables a smooth recruiting process from recruitment to departure.
Verified Capterra reviewer
Consultant, Information Technology
Capterra 5/5
Simplifies managing payroll, benefits, and compliance in one system.
Verified Capterra reviewer
CEO and Founder, Computer Software
Capterra 5/5
Gives you a helicopter view of the history of everything that happened.
Verified Capterra reviewer
Specialist Recruiter, Media Production
Capterra 5/5
Simplifies HR and payroll, making workforce management smooth.
Verified Capterra reviewer
Senior Account Executive, Health & Wellness
Capterra 4/5
02Inside the platform
What American employers run on Workzoom.
Employee self-service, admin dashboards, timesheets, and reports. One login covers the entire team, on any device.
Admin Dashboard
Headcount, turnover, and workforce trends update in real time. Your HR team sees the entire American operation on one screen, with every location rolled up automatically.
Organization Chart
The chart maps positions, not people. When someone leaves, the role stays in place along with the certifications and compliance requirements attached to it. Reorganizations stop being chaos.
Timekeeping
Employees clock in from the web, their phone, or a biometric device. Hours flow straight into payroll with overtime already calculated, so the pay run runs without surprises.
Leave Management
Requests come in from a phone, managers approve in a tap, and balances update everywhere at once. By the time payroll opens, accruals and deductions are already reconciled.
Payroll Financial Reports
Pay run summaries, deduction breakdowns, and remittance totals live in one report. Every line ties back to a calculation, and every calculation ties back to a record. Built for the way finance teams actually audit.
Benefits Administration
Enrollment, coverage, and plan management share the same employee record that runs payroll. The moment someone enrolls, deductions are already wired in. No duplicate entry, nothing to reconcile later.
Which US banks does Workzoom support for direct deposit?
Workzoom generates the direct-deposit file for every payroll run in the ACH format governed by Nacha. ACH is the United States' national clearing network, so the file reaches any US bank or credit union by routing number, not a fixed list. Net pay moves straight from your account to your employees’ accounts. Workzoom never holds, pools, or impounds the money.
- JPMorgan Chase
- Bank of America
- Wells Fargo
- Citibank
- U.S. Bank
- PNC Bank
Have a bank not listed here, or one with custom file requirements? Tell us your bank and we will confirm the setup before your first pay run.
07Pricing
Build your plan. $4 per suite.
Set your team size and the suites you need. The total updates as you go, in your local currency.
Billing
Organization
Non-profit
5% off
Included
Core
Your platform foundation. Self-service portals, reporting engine, and all core HR modules.
- Employee Portal
- Manager Portal
- Admin Portal
- Workzoom Engine
- Reporting & Analytics
- Recruiting
- Onboarding
- Records & Docs
- Org Charts
- Surveys
$4
/employee
Add Suite
Workforce
- Scheduling
- Timekeeping
- Time Off
$4
/employee
Add Suite
Payroll
- Pay Processing
- Benefits
- Expenses
$4
/employee
Add Suite
Talent
- Performance Reviews
- Learning Management
- Career Planning
- Succession Planning
$4
/employee
Monthly
$1,000 USD
250 employees · 1 suite · billed monthly
Switch to annual billing
save $600 / yr
Non-profit organization
save $570 / yr
Annual + non-profit (best price)
$10,830 / yr
Per employee
$4.00
/ month
Employees
250
Monthly
$1,000
Non-profit (5%)
-$50
× 12 months
$12,000
Annual discount (5%)
-$600
Annual total
$11,400
Workzoom Pricing Summary
Workzoom is an all-in-one HR, payroll, workforce management, and talent management platform built for organizations with 50 to 5,000 employees. It is priced at $4 per suite per employee per month (CAD in Canada, USD elsewhere). The complete platform with all four suites costs $16 per employee per month in your billing currency. A 200-employee organization using all four suites pays $3,200 per month with no setup fees and no contracts.
Core Suite (required, $4 per employee per month)
The Core suite is the Workzoom platform itself. Every subscription starts here. It includes three portals: an admin portal for HR teams, a manager portal for supervisors, and an employee self-service portal for staff. Core includes recruiting, onboarding, personnel records, organizational charts and position management, compensation management, employee engagement surveys, document storage with e-signatures, and reporting and analytics. All other suites build on top of Core.
Talent Suite (optional, +$4 per employee per month)
Performance management with 360-degree reviews and 9-box talent grids, a learning management system with course tracking and certifications, career planning with development paths, and succession planning with readiness assessments.
Workforce Suite (optional, +$4 per employee per month)
Drag-and-drop employee scheduling with shift templates, timekeeping with web, mobile, kiosk, biometric, and facial recognition clocking, and time off management with balance tracking, approval workflows, and team calendar views.
Payroll Suite (optional, +$4 per employee per month)
Payroll processing with built-in statutory compliance for multiple countries. Canada: CPP, EI, federal and provincial income tax, T4, ROE. United States: federal and state taxes, W-2. Bahamas: NIB contributions. Jamaica: PAYE, NIS, NHT, Education Tax, HEART/NSTA. Trinidad and Tobago: NIS, Health Surcharge, PAYE. Also includes benefits administration and expense management with receipt capture.
Complete Platform ($16 per employee per month)
All four suites combined. For a 200-employee company, the complete platform costs $3,200 per month. For a 500-employee company, it costs $8,000 per month. Annual prepayment saves 5%, and non-profit organizations receive an additional 5% discount.
Discounts available
Annual prepay discount: 5% off when billed annually instead of monthly. Non-profit discount: 5% off for registered non-profit organizations. These discounts stack for a combined savings of approximately 9.75%. Example: a 200-employee non-profit on annual billing pays approximately $34,668 per year instead of $38,400, saving $3,732 annually.
What is included at no extra cost
Implementation and setup, data migration from existing systems (spreadsheets, other HRIS, payroll providers), training for administrators and end users, ongoing customer support, and all future software updates and new features. There are no per-payroll-run fees, no per-report fees, and no per-user license fees beyond the per-employee pricing.
Minimum monthly fees
For very small organizations, minimum monthly fees apply: $400 per month for 1 suite, $500 for 2 suites, $600 for 3 suites, $700 for all 4 suites. These minimums only affect organizations with fewer than 100 employees.
Countries supported
Live payroll (HR, Workforce, Payroll, Talent): Canada, United States, Bahamas. Payroll rolling out through our launch partner program, with general availability targeted for late 2026 into early 2027: Jamaica, Trinidad and Tobago, Barbados, Antigua and Barbuda, Anguilla, Cayman Islands. HR, Workforce, and Talent only: United Kingdom. Workzoom is headquartered in Toronto, Canada and all data is hosted in Canada for Canadian data sovereignty compliance.
Industries served
Healthcare, government and municipal, gaming and hospitality, telecom, automotive dealerships, senior care, education, non-profit organizations, professional services, and manufacturing. Notable clients include Cable Bahamas (850 employees), Island Luck (850 employees, 60+ locations), and County of Renfrew (900 employees). Nassau Airport Development (275 employees) is currently in implementation with Workzoom.
See how it actually works.
Pick a time. We'll walk through your setup, show you the parts that matter for your team, and you'll know if it fits.
No commitment
30 minutes
Local compliance
Your data stays private. Privacy Policy
$
4
/ suite
Per employee · Per month
Pick one suite or all four. No implementation fees. Cancel anytime.
HR
Workforce
Payroll
Talent
05Implementation
United States go-lives. Four to twelve weeks.
A phased rollout built around the first production pay run. Payroll goes live first. HR, scheduling, and talent modules phase in behind it, at your pace.
Discovery and kickoff
We map your payroll, time, and HR workflows. Import employees. Lock tax setup and pay groups.
Configure
Earnings, deductions, leave policies, schedules, and compliance alerts built into your tenant. We verify every calculation with your team.
Parallel run
Live payroll runs side by side with your current system. Every cheque reconciled. Gaps fixed before cutover, not after.
Payroll live
First production pay run on Workzoom. Employee self-service opens. HR, scheduling, and talent modules phase in over the following quarters.
08Compliance
How does US HR and payroll software handle United States compliance?
Workzoom stays current with United States's payroll, tax, and employment regulations so you don't have to.
Payroll
Multi-State Tax Calculation
Workzoom calculates federal and state income tax withholding for employees across all 50 states, including multi-state scenarios, and prepares the withholding filings ready for your team to submit.
Reporting
W-2 and W-4 Management
W-2 forms are generated automatically at year-end, and W-4 withholding elections are stored and applied per employee.
Reporting
ACA Compliance and 1095-C Generation
ACA hour tracking and 1095-C form generation are handled within the payroll suite to meet Affordable Care Act reporting requirements.
Compliance
I-9 and 1099 Administration
I-9 documentation is stored and managed in the employee record, and 1099 forms are generated for applicable workers.
Compliance
FLSA Overtime Tracking
FLSA overtime rules are applied automatically, with overtime visibility before it impacts payroll.
Payroll
Garnishment Processing
Workzoom processes federal and state garnishments, child support orders, and IRS levies automatically against the affected paycheck, with the deduction visible on every pay stub and routed to the correct receiving agency.
Reporting
Year-End Tax Forms
Workzoom generates W-2s, 1099-NEC, 1099-MISC, and ACA 1095-Cs at year-end and prepares the electronic-filing files for the IRS and the Social Security Administration, ready for your team to submit. Employee copies are delivered through self-service.
Payroll
Pay Schedule Flexibility
Pay schedule options include weekly, bi-weekly, semi-monthly, and monthly payroll automation, with separate schedules per department or pay group when needed.
50
States supported
4
Integrated suites available
$4
Per employee per month, per suite
12Get started
See it run on your own American payroll.
Pick a time. We'll walk through your setup, show you the parts that matter for your team, and you'll know if it fits.
No commitment
30 minutes IRS + state-by-state
Your data stays private. Privacy Policy
13FAQ
Questions about the United States
Specifics on running HR and payroll in the United States with Workzoom.
Workzoom is $4 USD per employee per month per suite. The HR Suite covers personnel records, recruiting, and onboarding; the Workforce Suite covers scheduling, time clocking, and time off; the Payroll Suite covers pay processing, federal and state tax, and W-2 generation; the Talent Suite covers performance, learning, and succession. All four are $16 per employee per month. Implementation, data migration, training, and support are included, with no setup fees and no contracts. See US HR and payroll software pricing.
Workzoom calculates federal tax withholding automatically from the current IRS employment tax tables, including Federal Income Tax, Social Security, and Medicare. Multi-state payroll is built in: the system handles state income tax for all 50 states, including the states with no income tax and the states with unique rules. State unemployment insurance, state disability insurance where it applies, and local taxes are calculated from each employee work location and your registered tax rates, so a multi-state workforce runs on one payroll.
Yes. Workzoom generates W-2 forms for all employees automatically at year-end. All boxes are populated based on the year's payroll data - wages, federal withholding, Social Security, Medicare, state taxes, and retirement contributions. The system also generates 1099-NEC forms for contractors paid more than $600 during the year. You review, approve, and submit to the IRS by the January 31 deadline. Forms can be printed, e-filed, or provided to employees through their self-service portal. Learn about payroll filings and compliance .
Yes. If you're an applicable large employer (ALE) with 50+ full-time equivalent employees, Workzoom tracks hours worked and health coverage offered to generate ACA forms 1094-C and 1095-C . The system monitors full-time status automatically based on hours worked and generates the required forms by the IRS deadline. Employees can access their 1095-C through the self-service portal. See how benefits administration works .
Workzoom calculates FLSA overtime automatically at 1.5x the regular rate for non-exempt employees who work more than 40 hours in a workweek. The system tracks exempt vs. non-exempt status at the employee level and applies overtime rules accordingly. You can configure state-specific overtime rules (California daily overtime, Colorado overtime, etc.) and the system handles the calculations each pay period. Managers see overtime alerts before the pay period closes so they can adjust schedules proactively. Learn about time tracking and overtime management .
Yes. Workzoom handles multi-state operations from a single employee database. Track staff in California, New York, Texas, Florida, or any combination of states from one system. Each location can have its own cost centers, schedules, time clocking, and managers with role-based permissions. The system calculates taxes by where employees work, not where headquarters sits, and withholding can be configured by work location for remote staff. Reporting rolls up across all states, so labor cost and compliance status are visible in one view.
Most US organizations are fully running on Workzoom within 4 to 8 weeks, and teams under 250 employees often go faster. Implementation is included at no extra cost. The process moves through self-guided orientation, data migration from a spreadsheet, configuration with a Workzoom Liaison, validation in a sandbox, one or two parallel pay runs to verify accuracy, and go-live on your own schedule with ongoing support. There is no separate onboarding charge.
Workzoom is hosted on Amazon Web Services in the Montreal region under the AWS Well-Architected Framework, and each client has a dedicated database schema. Data is encrypted with AES-256 at rest and TLS 1.2 in transit, with multi-AZ replication and daily encrypted backups. Access is protected by role-based controls and SAML single sign-on, with multi-factor authentication enforced at your identity provider, plus monitoring and intrusion detection in place. The platform has annual third-party penetration testing and keeps immutable audit logs across HR, Payroll, Workforce, and Talent.