The Paylocity alternative built for Canada-first payroll. Meet Workzoom.
Workzoom covers Canadian payroll and live Bahamas payroll natively (CRA, NIB), with statutory engines built to handle the wider Caribbean (NIS, PAYE), in the same system as HR and workforce. Paylocity is US-only.
Workzoom is an all-in-one HRIS platform that unifies HR, payroll, workforce, and talent on a single employee record, replacing the three or four separate vendors most mid-market teams run. Organizations comparing Workzoom against Paylocity typically move for deeper payroll coverage, a single employee record, or a faster implementation path. Pricing is $4 per employee per month per suite with no setup fees.
Paylocity processes US payroll only and requires a sales call for pricing, so a Canadian or cross-border buyer cannot run it natively or model total cost up front.
Workzoom handles Canadian payroll and live Bahamas payroll natively, with statutory engines built to handle the wider Caribbean, at $4 per employee per month with $0 implementation cost and a 90-day go-live, no sales call required.
01 Feature comparison
How they compare.
Feature
Workzoom
Paylocity
Database architectureHR, payroll, scheduling, and talent read and write the same employee row, with no export or sync layer between modules.
The feature gaps above all trace to one root difference. Paylocity keeps HR in its own database while payroll, scheduling, and talent live in other tools. Workzoom runs all four on a single employee record, so the work that happens between systems simply disappears.
Paylocity + a payroll tool + a scheduling tool + a learning system
The stitched stack
Re-key every new hire, raise, and termination into each separate system.
Export from HR and import to payroll every single pay cycle.
Reconcile the mismatches when two systems disagree on one employee.
Build and maintain integration middleware between tools never meant to talk.
No single source of truth, so the reports never quite agree.
An audit trail scattered in pieces across four vendors.
Workzoom
One employee record
Every module reads and writes the same employee row.
No exports, no imports, no sync layer between HR and payroll.
A change in one place is true everywhere, instantly.
One source of truth across HR, payroll, scheduling, and talent.
One audit trail for the entire employee lifecycle.
One login, one bill, one team that configured it all.
Why Workzoom
Where Workzoom stands out.
01
Support that answers
Paylocity users frequently report multi-hour wait times for support, with complex payroll issues requiring escalation across multiple calls. Workzoom support is included at the base price and accessible directly without queues.
02
Reliable payroll processing
Technical issues during Paylocity payroll processing are a recurring complaint, with system errors causing delays and requiring manual corrections. Workzoom processes payroll across multiple countries without disruptions to the payroll run.
03
Published pricing, no sales call
Paylocity does not publish pricing. Organizations must go through a sales process to get a quote, making comparison shopping difficult. Workzoom pricing is $4 per employee per month per suite, published and available without a demo.
Live on Workzoom right now. North America and the Caribbean.
$4 per suite per month. All four suites = $16/employee/month. No setup fees, no contracts.
Paylocity
Custom
quote-based
Paylocity does not publish pricing. Quote-based with per-employee charges and implementation fees. Canadian and Caribbean support is limited.
Workzoom pricing is exact and publicly listed. Paylocity pricing shown above is based on publicly available information only. It does not reflect private deals, volume discounts, or negotiated enterprise rates. If you have a Paylocity quote, bring it to your walkthrough and we will compare it directly.
The honest fit
Who Workzoom is for, and who it is not.
Picking the right system is as much about ruling out a wrong fit as finding a right one. Here is where Workzoom fits, and where it does not.
Built for you
Workzoom is the right call if
You have 50 to 5,000 employees and want HR, payroll, workforce, and talent on one employee record.
You operate across the Caribbean, Canada, the US, or some mix of them, and want one system instead of two.
You want your own team running payroll, with Workzoom specialists configuring your statutory rules and staying on after go-live.
You want published, predictable per-employee pricing you can model on day one.
You want named-client proof with real production numbers, not a logo wall.
Be honest with yourself
Workzoom is not the fit if
You want payroll handled for you by a bureau.
Workzoom is the platform your own team runs: it calculates and prepares statutory output, and your team submits. If you would rather hand payroll off entirely, a managed-payroll service is the better fit, not us.
You are a 20,000-plus employee global enterprise needing deep multi-entity configuration and a large consultant programme.
That is Workday and SAP SuccessFactors territory, and we are honest about it. Workzoom is built for the 50 to 5,000 range where fit, speed, and a real relationship beat raw configuration depth.
04 Switching
How do you switch from Paylocity?
Most teams are live within 4 to 8 weeks with dedicated implementation support.
01
Discovery and data export
We review your Paylocity configuration and export employee records, pay history, year-to-date tax data, and leave balances. Canadian and multi-country payroll requirements are scoped and mapped.
02
Configuration and parallel payroll
Workzoom is configured and both systems run in parallel for 2-3 pay periods. Your payroll and HR teams validate that Workzoom outputs match Paylocity before committing to cutover.
03
Go-live and decommission
Once your team confirms Workzoom accuracy, you cancel Paylocity. We manage the cutover timeline and support your team through the transition period. Most migrations take 60-90 days.
Specifics on switching from Paylocity to Workzoom: pricing, data migration, timeline, and what is actually different in day-to-day use.
Yes. Workzoom suits Canadian organizations or those with Canadian and Caribbean operations. Paylocity is a US-only payroll platform. Workzoom handles Canadian payroll natively, including CPP, EI, provincial tax, T4, ROE, and union agreements. Bahamas payroll is live, and HR, Workforce, and Talent are available in Jamaica and Trinidad.
No. Paylocity processes US payroll only. Workzoom was built for the Canadian market and has handled Canadian payroll natively for over 20 years. Canadian organizations need a platform that handles Canadian compliance natively.
Workzoom is $4 per employee per month per suite with $0 setup fees, $0 implementation cost, and month-to-month contracts. Paylocity requires a sales call for pricing and typically runs $10-20 per employee per month all-in, with implementation billed as a separate upfront cost and multi-year contracts. For mid-market organizations, the total cost difference is significant.
Workzoom implementation is included at no cost and typically takes 90 days. Paylocity implementation is billed as a separate upfront cost and typically takes 3-6 months. For organizations that want to be live quickly without a large upfront investment, Workzoom has a clear advantage.
Workzoom takes a different approach: Paylocity has a strong community and peer-learning platform that is a genuine differentiator. For US organizations with complex multi-state payroll, Paylocity has deep US compliance expertise and a large US client base. If your operations are entirely US-based and community features matter to your culture strategy, Paylocity is worth evaluating.
Workzoom migrations from Paylocity take 60-90 days on average. We run parallel payroll for 2-3 pay periods so your team can validate accuracy before switching over. Year-to-date tax data and historical records transfer across to maintain continuity.
Deep dive
Workzoom vs Paylocity, the Paylocity alternative.
01
Paylocity in the US mid-market
Paylocity built a credible US mid-market HCM platform with strong payroll, time, and HR functionality for US-only employers. The product has accumulated operational maturity over a decade-plus, and for US-only mid-market organizations the platform delivers on its scope.
The hard boundary is geography. Paylocity does not operate Canadian payroll. For organizations with Canadian employees or cross-border operations, Paylocity requires a separate Canadian payroll provider and the two-vendor model carries the integration overhead that single-platform alternatives avoid.
02
The Canadian gap
Canadian payroll on Paylocity means a separate vendor relationship, a separate support escalation path, separate update cycles for compliance changes, and manual reconciliation between the two platforms. For any organization with material Canadian operations, the operational seam compounds with every pay cycle.
Workzoom runs Canadian payroll natively alongside US payroll on the same employee record. The architectural alignment removes the cross-border friction that Paylocity-plus-Canadian-partner stacks accumulate.
03
Pricing comparison
Paylocity's per-employee pricing is competitive within its US scope. For organizations operating outside that scope (cross-border, multi-country, multi-jurisdiction) the Paylocity plus partner payroll plus adjacent tools stack costs more than Workzoom's $16 per-employee-per-month maximum, before counting the integration overhead.
The right comparison is total cost of operation across the full HR-and-payroll stack, not the headline per-employee price of any single tool. Bring your full invoice stack to a Workzoom walkthrough and the math will show clearly.
04
Migration considerations
Migrations from Paylocity to Workzoom follow the standard mid-market playbook. Employee records, compensation history, payroll configuration, and time-and-attendance setup export cleanly. Parallel pay runs validate the new platform before cutover. The 4-to-8 week implementation timeline applies.
Customers migrating from Paylocity typically cite either cross-border consolidation or scope expansion as drivers. Both resolve cleanly on Workzoom's unified platform.
05
When Paylocity remains the right call
US-only mid-market organizations with no cross-border operations and no near-term plans to expand internationally can run Paylocity effectively. The product is purpose-built for that segment and ships strong operational depth.
For cross-border organizations, Canadian operators, or anyone running Paylocity plus a stack of adjacent tools: Workzoom is the consolidation play. The 30-minute walkthrough is the cleanest way to evaluate the consolidation case.
Sources
Every claim about Paylocity on this page links to its primary source, with the date we last verified it.
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